How to Attend the Memphis Sci-Fi Convention

The Memphis Sci-Fi Convention is one of the most anticipated annual gatherings for fans of science fiction, fantasy, and speculative fiction in the Mid-South region. Held each fall in downtown Memphis, Tennessee, this event brings together authors, artists, cosplayers, filmmakers, and enthusiasts from across the country for a weekend of immersive experiences, panel discussions, exclusive previews, and interactive exhibits. Whether you’re a lifelong Trekkie, a dedicated fan of cosmic horror, or simply curious about the world of speculative storytelling, attending the Memphis Sci-Fi Convention offers a rare opportunity to connect with like-minded individuals and engage directly with creators shaping the future of genre entertainment.

Unlike larger national conventions, the Memphis Sci-Fi Convention maintains an intimate, community-driven atmosphere that encourages meaningful interactions. Attendees often describe the experience as more personal and accessible than other major events—where you might actually have a five-minute conversation with your favorite author or get a custom sketch from an indie artist without a three-hour wait. For first-time visitors, however, navigating the logistics can feel overwhelming. This guide provides a comprehensive, step-by-step roadmap to ensure you not only attend but fully experience everything the convention has to offer.

This tutorial is designed for newcomers and seasoned attendees alike. We’ll walk you through registration, travel planning, scheduling, wardrobe choices, networking strategies, and post-event engagement—all optimized for clarity, efficiency, and maximum enjoyment. By the end, you’ll know exactly how to prepare, what to expect, and how to make the most of your time at one of the most vibrant sci-fi gatherings in the Southeast.

Step-by-Step Guide

Step 1: Confirm the Event Date and Location

The Memphis Sci-Fi Convention typically takes place over a three-day weekend in late September or early October. Dates are announced on the official website by early January each year. The venue is consistently the Memphis Cook Convention Center, located at 255 North Main Street, Memphis, TN 38103. This centrally located facility offers ample parking, direct access to public transit, and proximity to downtown hotels, restaurants, and cultural landmarks.

Before making any plans, verify the exact dates for your target year. Mark your calendar and set a reminder three months in advance. The convention sells out quickly—especially for premium passes—and early registration often includes perks like exclusive merch or early access to panels.

Step 2: Choose Your Admission Tier

The convention offers three main admission levels: General Admission, Premium Pass, and VIP Experience.

• General Admission grants entry to all public areas, panels, and exhibitions. It’s ideal for casual attendees who want to explore the exhibit hall and attend select talks.
• Premium Pass includes all General Admission benefits plus priority seating for panels, a limited-edition convention badge, early entry (one hour before general admission), and access to the exclusive “Creator Lounge” with complimentary snacks and beverages.
• VIP Experience adds a signed collectible item from a featured guest, a private meet-and-greet with one headliner (chosen at registration), a custom event tote bag, and a dedicated concierge service to help you schedule interactions during the weekend.

Registration opens on February 1st via the official website. Premium and VIP passes are limited to 500 and 100 units respectively. Set up an account on the site ahead of time to expedite checkout. Use a desktop browser for faster processing, and have your payment method ready. Many attendees miss out simply because they wait until the last day to register.

Step 3: Plan Your Travel and Accommodation

Memphis is a walkable city, but the convention center is not adjacent to most budget accommodations. Plan your lodging early. Recommended hotels within a 10-minute walk include the Hotel Indigo Memphis Downtown, The Peabody Memphis, and the Hyatt House Memphis Downtown. These properties offer shuttle services to the convention center and often have special group rates for attendees.

If you’re traveling from out of state, consider flying into Memphis International Airport (MEM), which is approximately 10 miles from downtown. Rideshare services (Uber, Lyft) and airport shuttles are readily available. For those driving, parking at the convention center costs $15 per day, but reserved parking passes can be purchased in advance for $25 and guarantee a closer spot.

For budget-conscious travelers, Airbnb options in the Overton Square or Midtown neighborhoods offer excellent value and are a short 15-minute drive or 25-minute bike ride to the convention center. Many attendees form carpool groups through the official Facebook event page—search for “Memphis Sci-Fi Convention Carpool 2024” to join.

Step 4: Download the Official App and Sync Your Schedule

Once registered, you’ll receive an email with login credentials for the Memphis Sci-Fi Convention mobile app. This is your most important tool. The app features:

• A real-time schedule of panels, workshops, screenings, and meetups
• Interactive maps of the convention center with booth locations
• Push notifications for schedule changes or surprise guest appearances
• A networking feature to connect with other attendees based on shared interests (e.g., “Star Wars lore,” “Cyberpunk fashion,” “Indie game design”)
• A digital badge that can be scanned at entry points and for autograph sessions

Before arrival, log in and build your personal schedule. Prioritize must-see panels—especially those featuring authors, directors, or actors you admire. Note the room numbers and floor locations. Many popular panels fill to capacity within minutes of doors opening, so aim to arrive 20–30 minutes early. The app will send you a reminder 30 minutes before each event you’ve saved.

Step 5: Prepare Your Costume (If Applicable)

Cosplay is a major component of the Memphis Sci-Fi Convention, with over 60% of attendees wearing some form of costume. Whether you’re crafting a full armor set or simply wearing a t-shirt with a favorite quote, there’s a place for you. The convention hosts a Cosplay Contest on Saturday evening, judged by industry professionals from major studios.

If you plan to cosplay:

• Start planning your design at least 8–10 weeks in advance. Use Pinterest and DeviantArt for reference images.
• Check the convention’s costume guidelines: no weapons (even prop ones) are allowed unless they are clearly non-functional and approved by security. All props must be inspected at the entrance.
• Consider comfort and mobility. Many attendees spend 10+ hours on their feet. Choose breathable materials, supportive footwear, and easy-to-remove layers.
• Bring a small repair kit: double-sided tape, safety pins, hot glue, and a portable steamer (if allowed). The convention has a designated “Cosplay Repair Station” on the second floor, but lines can be long.

Even if you’re not cosplaying, consider wearing subtle fandom-inspired accessories—a pin, a necklace, or a stylized wristband. These serve as conversation starters and help you connect with others who share your interests.

Step 6: Pack Smart

Here’s a concise packing list tailored for the Memphis Sci-Fi Convention:

• Registration confirmation (printed or digital)
• Photo ID (required for entry)
• Comfortable walking shoes (you’ll average 8–12 miles per day)
• Reusable water bottle (free refill stations are available throughout the venue)
• Portable phone charger (power outlets are limited)
• Small backpack or crossbody bag (large suitcases are prohibited)
• Cash and card (some vendors don’t accept digital payments)
• Notebook and pen (for taking notes during panels)
• Hand sanitizer and wet wipes (high foot traffic areas require hygiene diligence)
• Weather-appropriate outerwear (Memphis weather in fall can shift from hot to rainy quickly)
• Any cosplay items, repair tools, or props (as approved)

Pro tip: Leave bulky items like tripods, large banners, or drones at home. The convention has strict security policies regarding equipment that could obstruct walkways or disrupt panels.

Step 7: Navigate the Exhibit Hall

The exhibit hall is the heart of the convention—over 150 vendors from around the world showcase books, art, apparel, collectibles, indie games, and tech gadgets. Here’s how to make the most of it:

• Arrive on Friday afternoon when the hall opens. The crowds are lighter, and many vendors have their full inventory.
• Use the app’s map to locate booths by category: “Books & Zines,” “Art & Prints,” “Sci-Fi Tech,” “Handmade Cosplay,” “Local Artists.”
• Don’t buy impulsively. Many vendors offer discounts on Sunday afternoon during “Clear the Table” sales.
• Ask vendors about exclusives—some only sell convention-specific items. Collectibles often come with numbered certificates.
• Bring a list of must-have items to avoid overspending. Set a budget before you enter.

Don’t overlook the “Emerging Creators” section on the far west end. This area features first-time artists, self-published authors, and student filmmakers. Many of these creators go on to win major awards within a year of their debut at Memphis.

Step 8: Attend Panels and Workshops

Panel topics range from “The Evolution of Alien Design in Cinema” to “Writing Diverse Futures: Inclusive Worldbuilding in Speculative Fiction.” Each panel lasts 45–60 minutes and includes Q&A.

To maximize your learning:

• Choose panels that challenge your perspective, not just confirm your preferences.
• Write down one question per panel to ask during Q&A. This helps you engage more deeply.
• Arrive early. Seating is first-come, first-served. Some panels have standing room only.
• Take notes on key quotes or references mentioned. Many speakers recommend books, films, or podcasts during talks.
• Follow up with panelists on social media after the event. Most are open to connecting with thoughtful attendees.

Workshops are more hands-on. Popular offerings include “Build Your Own D20 Dice Set,” “Intro to Sci-Fi Screenwriting,” and “3D Printing for Cosplay.” These require separate sign-up and often have limited capacity. Register for workshops during your initial online registration or as soon as you arrive at the convention.

Step 9: Engage with Creators and Fellow Fans

One of the convention’s greatest strengths is accessibility. Unlike other events where celebrities are guarded behind velvet ropes, Memphis Sci-Fi encourages direct interaction.

At autograph sessions:

• Bring your own item to sign (book, poster, badge) or purchase one from the vendor booth.
• Have a pen ready. Many guests prefer to use their own.
• Be concise. Most guests have 10–15 seconds per person. A simple, sincere comment like “Your work on Neon Horizon inspired my short film” goes further than a long monologue.

At meet-and-greets:

• Respect personal space. Don’t crowd or touch.
• Ask open-ended questions: “What’s a project you wish you could’ve made but couldn’t?” or “Who’s an underappreciated writer in our genre you admire?”
• Follow up with a thank-you note via email or social media. Many creators keep these messages.

Don’t hesitate to talk to strangers. Start with: “Are you here for the panel on AI in sci-fi?” or “I love your shirt—what universe is that from?” The community is welcoming. You’ll leave with new friends.

Step 10: Attend the Closing Night Events

The convention ends with two signature events: the Cosplay Contest and the Midnight Movie Screening.

The Cosplay Contest begins at 8:30 PM on Saturday. Contestants walk the runway, present their characters, and answer a quick interview. Winners receive cash prizes, convention swag, and invitations to next year’s guest list. Even if you’re not competing, it’s a dazzling showcase of creativity.

The Midnight Movie Screening is a tradition since 2015. A cult classic or unreleased indie sci-fi film is shown in the main theater with live commentary from the director or cast. Past screenings included The Last Transmission and Chrysalis: A Quantum Love Story. Bring a blanket and snacks—the theater is cool, and concessions close at 11 PM.

Stay until the end. Many of the most memorable moments—spontaneous singalongs, surprise guest appearances, emotional fan tributes—happen in these final hours.

Best Practices

Practice Ethical Fandom

Respect boundaries. Not everyone wants to be photographed, especially cosplayers who may be in full costume under hot lights. Always ask before taking a photo. If someone says no, accept it gracefully.

Support creators financially. If you love a piece of art or a zine, buy it—even if you can only afford one item. Fan art and indie publications rely on direct sales. Avoid asking for free copies or “just a scan.”

Be mindful of cultural appropriation. Some costumes draw from real-world traditions or marginalized identities. If you’re unsure, research the origin and consider whether your interpretation honors or misrepresents the culture. When in doubt, choose original designs.

Manage Your Energy

The convention is intense. You’ll be surrounded by noise, crowds, and sensory overload. Schedule downtime. Use the quiet room on the third floor (designated for neurodivergent attendees and those needing a break). Sit outside on the rooftop terrace. Take a nap in your hotel room.

Hydrate constantly. Memphis humidity can sneak up on you. Drink water even if you don’t feel thirsty.

Don’t try to do everything. Pick 3–4 “must-see” events per day and leave room for spontaneity. Some of the best moments happen when you wander into a random booth or overhear a fascinating conversation in the hallway.

Document Your Experience

Take photos—but not just of costumes or panels. Capture the small details: a vendor’s handwritten sign, the lighting on a mural, the expression on someone’s face during a powerful panel. These become cherished memories.

Write a daily journal. Note who you met, what surprised you, what you learned. You’ll be surprised how much you forget after a week.

Consider starting a blog, Instagram account, or YouTube vlog about your experience. Many attendees turn their convention journey into content that helps others plan for next year.

Network Strategically

If you’re an aspiring writer, artist, or filmmaker, bring a portfolio or digital link (QR code on your badge works well). Don’t hand out business cards unless they’re professionally designed. A simple card with your name, social handle, and one project title is enough.

Connect with people who are not famous. The most valuable relationships are often with fellow attendees who are just starting out. You might collaborate on a zine, form a critique group, or co-create a short film.

Follow up within two weeks after the event. Send a short message: “Hi, we met at the panel on alien linguistics. I loved your point about non-verbal communication in Arrival. I’m working on a story using that idea—would you be open to sharing feedback?”

Be Inclusive and Respectful

The Memphis Sci-Fi Convention is committed to accessibility and inclusion. Gender-neutral restrooms, sensory-friendly hours, ASL interpreters, and wheelchair-accessible pathways are standard. Use them. If you see someone struggling, offer help. Don’t assume needs—ask first.

Language matters. Avoid phrases like “You’re not a real fan if…” or “This isn’t sci-fi, it’s fantasy.” Genre boundaries are porous. Celebrate diversity in fandom.

Report inappropriate behavior. If someone is harassing, stalking, or making others uncomfortable, notify a staff member immediately. Volunteers wear bright yellow lanyards and are stationed throughout the venue.

Tools and Resources

Official Website and App

The primary resource is www.memphisscificon.com. This site hosts registration, schedules, vendor lists, rules, and FAQs. The mobile app, available on iOS and Android, syncs with your registration and is updated in real time.

Community Platforms

• Facebook Group: “Memphis Sci-Fi Convention Attendees & Friends” – Over 12,000 members. Post questions, find roommates, share tips.
• Discord Server: Invite-only after registration. Used for real-time updates, late-night chats, and last-minute panel swaps.
• Reddit: r/MemphisSciFiCon – A growing community for post-event discussions and photo sharing.

Travel and Logistics

• Google Maps: Use the “Walking Time” feature to estimate travel between hotel and venue.
• Memphis Area Transit Authority (MATA): Bus Route 10 runs from the airport to downtown every 20 minutes. $1.75 per ride.
• Uber/Lyft: Surge pricing is common Friday evening. Book ahead.

Costume and Craft Resources

• Etsy: Search “sci-fi prop patterns” or “cosplay armor templates.” Many sellers offer downloadable files.
• Instructables: Free step-by-step guides for building lightsabers, alien helmets, and wearable tech.
• YouTube Channels: “Cosplay Mechanics,” “The Prop Gallery,” and “Sci-Fi Sewing” offer professional tutorials.

Reading and Viewing Recommendations

Before attending, familiarize yourself with the themes of this year’s convention. Each year has a theme—2024’s is “Echoes of the Future: Reimagining Utopia.” Recommended media includes:

• Books: The Ministry of Time by Kaliane Bradley, Children of Time by Adrian Tchaikovsky
• TV: Dark Matter (2024), Foundation Season 3
• Films: The Quiet Girl (sci-fi short, 2023), Annihilation (2018)
• Podcasts: “The Future Is Weird,” “The Sci-Fi Podcast”

Many panelists will reference these works. Knowing them enhances your experience.

Financial Tools

• Splitwise: Use to split hotel or ride-share costs with friends.
• Google Sheets: Create a budget tracker with categories: Registration, Travel, Lodging, Food, Merch, Contingency.
• Cash App or Venmo: Useful for quick payments to vendors who don’t take cards.

Real Examples

Example 1: First-Time Attendee – Jamal, 22, College Student

Jamal had never been to a convention before. He registered for General Admission, stayed at an Airbnb in Midtown, and used the app to plan his schedule. He attended three panels: “Decolonizing Space Opera,” “Writing Disabled Protagonists in Sci-Fi,” and “DIY Robotics for Beginners.” He bought a hand-painted zine from a local artist, made three new friends, and even joined a spontaneous game of D&D in the lobby.

He didn’t cosplay, but wore a pin from his favorite book. A vendor noticed it and gave him a free bookmark. “I didn’t expect to feel so seen,” he said afterward. “It wasn’t about the stars or the robots. It was about the people.”

Example 2: Returning Attendee – Priya, 38, Indie Game Developer

Priya has attended every year since 2019. This year, she debuted her game Neon Monarch in the Indie Games Pavilion. She spent two days demoing it, collected 47 email sign-ups, and was invited to speak at next year’s “Games as Art” panel. She also reconnected with a fellow developer she met four years ago—they’re now co-developing a new title.

“I come for the community,” she says. “The panels are great, but the real magic is in the hallway conversations. That’s where ideas become projects.”

Example 3: Cosplayer – Diego, 19, High School Senior

Diego spent six months building a full-scale armor set inspired by a character from a lesser-known Japanese manga. He entered the Cosplay Contest and placed third. He was interviewed by a local news station and received an invitation to a regional anime convention. He now runs a YouTube channel teaching cosplay techniques to teens.

“I was nervous to show my work,” he admits. “But everyone here was so supportive. One judge told me, ‘You didn’t just make armor—you made a world.’ That changed everything.”

Example 4: Author – Dr. Lena Chen, 45, Professor of Literature

Dr. Chen was invited as a keynote speaker. She gave a talk titled “The Ethics of AI in 21st-Century Speculative Fiction.” Afterward, she was approached by a 14-year-old fan who had written a short story based on her lecture. They exchanged emails. A year later, the student’s story was published in a youth anthology—with Dr. Chen’s endorsement.

“I came to speak,” she says. “I left with a new student, a new perspective, and a renewed belief in the power of this genre.”

FAQs

Can I bring my pet to the Memphis Sci-Fi Convention?

No. Only service animals as defined by the ADA are permitted. Emotional support animals are not allowed in the convention center.

Are there age restrictions for attending?

No. All ages are welcome. Children under 12 must be accompanied by an adult. The convention offers a “Young Explorers” zone with kid-friendly panels and activities.

What if I need medical assistance during the event?

First aid stations are located on the first floor near the main entrance and on the third floor. Staff are trained in CPR and emergency response. Notify any volunteer in yellow lanyard if you need help.

Can I film or record panels?

Recording is permitted only with explicit permission from the panelist. Audio or video recordings of panels without consent are prohibited. Photography is allowed unless a speaker requests otherwise.

Is there Wi-Fi available?

Yes. The convention center provides free Wi-Fi under the network name “MSC2024.” Login credentials are sent via email after registration. Signal strength varies by floor—use the app to locate Wi-Fi hotspots.

Can I sell my own art or merchandise?

Yes. Vendor applications open in March and close in July. Spaces are limited and assigned by a jury. Apply early. Artists must provide samples and pay a $75 booth fee.

What happens if I lose my badge?

Visit the Registration Desk on the first floor. You’ll need your ID and confirmation number. A replacement badge costs $25.

Are there food options inside the venue?

Yes. The convention center has multiple food courts offering vegan, gluten-free, halal, and allergen-aware options. Local Memphis vendors also set up pop-ups. Expect prices between $8–$15 per meal.

Can I bring a drone or camera rig?

No. Drones, tripods, and large camera equipment are prohibited for safety and crowd control reasons. Small handheld cameras and smartphones are permitted.

Is the convention accessible for people with disabilities?

Yes. The venue is fully ADA-compliant. Wheelchair-accessible restrooms, elevators, and seating are available. ASL interpreters are provided for all main panels upon request. Contact the accessibility team via the website at least two weeks in advance.

Conclusion

Attending the Memphis Sci-Fi Convention is more than checking a box on your bucket list—it’s an immersion into a living, breathing culture of imagination, creativity, and human connection. It’s where strangers become collaborators, where ideas ignite into projects, and where the boundaries between fan and creator dissolve into shared wonder.

This guide has equipped you with the practical steps to navigate logistics, the ethical principles to honor the community, and the mindset to embrace spontaneity. But no checklist can capture the magic of the moment when you hear a panelist say something that changes how you see the world—or when someone you’ve never met smiles at your badge and says, “That’s my favorite book too.”

Prepare well. Arrive with curiosity. Leave with more than souvenirs—with stories, friendships, and a renewed sense of belonging to something larger than yourself.

The Memphis Sci-Fi Convention doesn’t just welcome you. It transforms you. And that’s why, year after year, people return—not just for the panels or the cosplay, but because here, in this space, the future doesn’t just exist in fiction. It’s being built, one conversation at a time.